Ways To Say Thank You In A Letter – A thank you letter takes only a few minutes to write, but it carries a lot of weight. A formal thank you note can be something that makes you stand out, and a personal thank you note can make someone else feel valued and special. Learn how to write a thank you letter by following a few simple steps and viewing sample letters.
Thank you letters are suitable for many areas of life. In a professional environment, they are not only suitable, but also highly recommended after the interview. In a private setting, they make your loved one feel special and allow you to express your sincere gratitude.
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Ways To Say Thank You In A Letter
The recipient of your thank you letter will affect how you write it. A professional letter reads differently than a personal letter to a friend or family member.
Emily Post’s Complete Guide To Writing Thank You Notes — Emily Post
Begin by addressing the other party appropriately. If it’s a professional thank you letter, use an appropriate title (for example, Mr., Mrs., or Mrs.), first name, and a colon. If it’s a personal acquaintance or friend, use their first name and a comma.
Start with a specific “thank you.” For example: “Thank you for taking the time to meet with me today” or “Thank you for the possible gift”. From there, you can interpret it carefully.
When you say thank you, explain in detail why you are grateful to the recipient. If you’re thanking someone after a job interview, highlight what you learned during the meeting and give examples of how your skills apply to the position.
If you’re thanking a friend for a gift, explain why you’re especially grateful. A new pair of earrings might go well with a different outfit in your wardrobe, or a leather pad might come in handy in your new position.
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Say another thank you. Thank you again after giving some details to show appreciation. “Thank you again for your time” or “Thank you again for your attention. It meant the world to me.”
Each letter ends with a comma and your name after the appropriate ending. For professional letters, use a more formal closing such as “Sincerely” or “Sincerely.” For a personal letter, you can use an informal ending such as “Best wishes” or “Regards.”
Perhaps the most important thank you letter is the one you send after a job interview. They should be sent immediately, and they should be clear, concise, and memorable. Email is the best forum for these letters. If you meet with a group of interviewers, send a personal message to each person.
Subject: Thank You – Social Media Manager Interview Dear Mr. Gold: [Use a colon in a formal context.] Thank you for taking the time to meet with me today. I had the pleasure of learning more about the Social Media Manager position at Gold Enterprises. It would perfectly fit my skills and interests as an SEO specialist. Your modern approach to social media marketing, including highly sophisticated SEO tactics, has ensured that they want to be part of your team. In addition to her enthusiasm, she will bring her social media experience, time management skills and teamwork skills to the department. Thanks again for taking an hour out of your busy schedule to interview me today. I am very interested in becoming a part of your team and look forward to speaking with you again! Sincerely, Jane Boston [email protected] 1112 Boston Avenue Boston, NY 12345 (212) 345-6798 [LinkedIn URL] [Website]
Right Ways To Say Thank You (in A Note)
Once you receive a job offer and learn all the details about the position, you have a short time to either accept the position or decline the application. Most of this can be done over the phone, but in most cases it can all be done via email.
If you are expecting a job offer, you can send a thank you letter along with the acceptance letter.
Subject: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprises. I appreciate your interviewing me and reviewing my application, and I am happy to accept the position. I respectfully ask my current employer to extend the two week notice period. After that I will be ready to join the team on Monday 28th December. Please let me know if these dates work with your schedule. Until then, I look forward to joining your team! Thank you for this wonderful opportunity. Sincerely, Jane [email protected] (212) 345-6798
If you receive a job offer that you cannot accept, it is still customary to send a thank you letter.
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Subject: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprises. I appreciate all the time you spent interviewing me and reviewing my application. I regret to inform you that I am unable to accept this position. As great as it sounds, I have to go in a different direction now. I wish you all the best and I am sure we will be together in the future. Thanks again for the opportunity to meet you and your team. Sincerely, Jane [email protected] (212) 345-6798
A personal thank you letter is neither required nor expected, but it shows your personality. Express your gratitude to friends, family members, and even strangers in informal ways.
Whenever someone opens the door to your home and takes the time to be hospitable, you always want to thank them for sharing their personal space with you. These cases work well with old-fashioned, handwritten notes. However, if you prefer to receive emails, you can accept it.
Dear Jennifer, [use commas informally.] Thank you so much for hosting Peter and I this weekend! We had a wonderful time in Seattle thanks to your hospitality. I don’t think I’ll ever forget Jacques Pepin’s steak! Your home is absolutely beautiful and we couldn’t have been more comfortable. It’s safe to say you have the comfiest bed on the planet! If you ever find yourself in Savannah, know that you have a place to stay! Love, Molly
How To Write The Perfect Thank You Card
If someone sends you a gift for a special occasion, you probably want to pick up the phone immediately and say thank you.
Sending a thank you note is still important because it not only reinforces your gratitude, but also makes the sender feel special for taking the time.
Dear friend Sarah, thank you for the lovely earrings you sent me for my birthday! You know me very well. This rose gold goes with at least half of my wardrobe! It’s been ten years since we met in English 101 and I couldn’t be happier with your friendship. Thanks again for making my birthday extra special. I’ll send you a pic when I wear it to work on Monday! Love, Catherine
Have you celebrated a birthday, wedding or new home with friends and family? No matter the occasion, it’s important to send a thank you note to everyone who took the time to celebrate your special moment.
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Dear Amy, Thank you so much for coming to my 40th birthday party! There’s no doubt that this will be my best decade ever, and that’s in part because I contacted you. Hope you enjoyed the party! You will forever hold a special place in my heart and I can’t thank you enough for driving. Also, the silk scarf you gave me is amazing. I’ve worn it several times and lined it up in front of the mirror! You are very thoughtful (and a girl can never have too many scarves)! I love you to the moon. Thank you for making my birthday more meaningful. See you soon! Your dear friend Bella
You can make writing a thank you letter even easier with a free PDF thank you letter template. The editable template includes a standard thank you letter format, so all you have to do is change some of the text to suit your needs. If you need help accessing printable files, check out this troubleshooting guide.
Once you’ve figured out what you want to say and what tone you want to convey, there are a few other details to consider.
Thank you letters can be handwritten, typed, or emailed. Consider the recipient and choose the most suitable format. In a professional setting, e-mail is preferred because it is acceptable and perhaps faster. For personal options, a handwritten letter may seem more thoughtful.
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A late thank you note is more important than a quick response. If you are preparing a thank you letter for a job interview, send it
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